Orchard View Education Foundation First Board Meeting Minutes

Date: September 20, 2024
Time: 12:00 pm
Location: 700 Watertrough Rd., Sebastopol, CA, 95472

Board Members Present:

Alaina Carpenter
Sierra Tobler
Ondreka Yaconelli

William O’Neill

1. Call to Order and Quorum Check

  • ●  The meeting was called to order by Alaina Carpenter.

  • ●  A quorum was confirmed, with four out of five board members present.

  • ●  The agenda was approved by a motion, which was seconded and carried.

  • ●  A motion to appoint Elena Carpenter as temporary chair and William O'Neill as

    temporary secretary was seconded and carried.

    2. Adoption of Bylaws and Appointment of Officers

  • ●  A motion to adopt the presented bylaws as the official bylaws of the organization was seconded and carried.

  • ●  The following officers were appointed:

    • ○  President: Alaina Carpenter

    • ○  Treasurer: Sierra Tobler

    • ○  Secretary: William O'Neill

  • ●  The principal office was designated at 700 Watertrough Road, Sebastopol, California, through a motion that was seconded and carried.

  • ●  A motion to authorize the treasurer to open a corporate account at Redwood Credit Union was seconded and carried.

    3. Legal and Financial Authorizations

  • ●  A motion was made and carried to authorize the treasurer and president as signatories on all corporate bank accounts.

  • ●  The president was authorized to apply for tax-exempt status under the 501(c)(3) IRS Code, as per a motion that was seconded and carried.

  • ●  A motion to authorize Alaina Carpenter to file all necessary reports and registration statements required by state statutes was seconded and carried.

4. New Business and Future Meetings

  • ●  The board discussed the need to finalize the bank account and approve an official version of the bylaws.

  • ●  Future meeting dates were considered, and the next meeting was scheduled for October 25th at 11:30 am on Zoom.

  • ●  A motion to adjourn the meeting was seconded and carried.

    Action Items:

  • ●  Sierra Tobler will finalize the paperwork for the corporate bank account and open accounts.

  • ●  Teachers will provide more specific details for their funding requests.

  • ●  Alaina Carpenter will submit the necessary paperwork for tax-exempt status.

  • ●  The next board meeting is scheduled for October 25th at 11:30 am on Zoom.